How to save money with your A/V Company

April 13th, 2023 | hereschicago

 

If you’re renting audio-visual (AV) equipment for a meeting, there are several ways you can save money:

1. Rent from a local vendor: Local vendors often have lower rental rates than larger, national companies. Look for local AV rental companies and compare their prices to larger companies.
2. Book early: Book your AV equipment as early as possible to take advantage of early-bird discounts or special deals. Many AV rental companies offer discounts for advance bookings.
3. Bundle services: Some AV rental companies offer bundled services that include multiple items, such as projectors, screens, and audio equipment. Bundling services can often save you money.
4. Negotiate: Don’t be afraid to negotiate the rental rate with the AV rental company. They may be willing to offer a discount or a better deal to secure your business.
5. Return equipment on time: Make sure to return the AV equipment on time to avoid late fees or additional charges. Late fees can quickly add up and increase the overall cost of your rental.
6. Use only what you need: Only rent the AV equipment that you absolutely need for your meeting. Avoid renting unnecessary equipment or services, as this can add up to unnecessary expenses.
7. Ask for recommendations: Ask colleagues or other professionals for recommendations on AV rental companies. They may know of reputable companies that offer lower rental rates or better deals.

By following these tips, you can save money on AV equipment rentals for your meeting without sacrificing the quality or effectiveness of your presentation.